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You are learning Data Validation in MS Excel

How to restrict data entry to specific cell references using data validation?

Data validation in Excel can't directly restrict data entry to specific cell references. However, you can achieve a similar outcome using a combination of data validation with a named range. Here's how:

1. Create a Named Range for Allowed Values:

- Enter the valid data options (cell references) in a separate area of your worksheet.
- Select the entire range of cells containing these references.
- Go to the "Formulas" tab.
- Click on "Define Name" in the "Defined Names" group.
- In the "New Name" box, type a clear name for this range (e.g., "AllowedReferences").
- Click "OK" to create the named range.

2. Apply Data Validation with List Option:

- Select the cell(s) where you want to restrict data entry.
- Go to the "Data" tab and click on "Data Validation" in the "Data Tools" group.
- In the "Settings" tab, under "Allow," choose "List" from the dropdown menu.
- In the "Source" box, enter an equal sign (=) followed by the name you created for your allowed references range (e.g., =AllowedReferences).
- Click "OK" to close the Data Validation window.

How it Works:

- With this setup, users can only enter values that exist within the defined named range ("AllowedReferences").
- Since this named range contains cell references, it indirectly restricts data entry to those specific cells.

Additional Considerations:

- This method assumes the allowed cell references are static and won't change frequently.
- If your allowed references change dynamically, you'll need to update the named range accordingly to maintain the restriction.
- You can also explore using custom formulas within data validation for more advanced scenarios, but it might require knowledge of formula writing in Excel.

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